A-Z Policy Directory

COVID-19 Vaccination Policy

Policy

DOCUMENT DETAILS

Document Owner People and Culture
Approval Date 12 May 2022
Release Date 13 May 2022
Compliance Date 13 May 2022
Review Date 1 February 2023

introduction and context

INTRODUCTION

Policy in Catholic Education Diocese of Wollongong (CEDoW) is developed to support the implementation of consistent and comprehensive practices to guide quality Catholic learning and teaching in systemic schools in the Diocese of Wollongong.

Policy is developed within the context of documents and frameworks. These include:

CONTEXT

Catholic Education Diocese of Wollongong (CEDoW) recognises that the health, safety and wellbeing of everyone in the workplace is central to the mission and success of our schools and offices. COVID-19 is a highly transmissible disease between individuals that are in close contact and has the potential to pose a great risk to vulnerable members of the community including the elderly and those people who are immunocompromised. 

This Policy has been endorsed and implemented during the global COVID pandemic and is underpinned by the CEDoW COVID-19 Vaccination Core Principles.  CEDoW has both statutory and common law legal obligations to ensure that people are safe when attending CEDoW premises.  By implementing this Policy CEDoW is taking reasonably practicable steps to minimise the potentially fatal risks associated with COVID-19. 

This Policy maintains the existing status quo in relation to vaccine mandates by extending the operative effect of the Public Health (COVID-19 Vaccination of Education and Care Workers) Order 2022 that is repealed at the beginning of 13 May 2022.

To protect health and safety, compliance with this Policy is a condition of employment with CEDoW.

EXPECTATIONS

It is a condition of employment that CEDoW Staff must provide proof of at least two doses of a COVID-19 vaccine (primary doses 1 and 2) or proof of a medical contraindication.  As a lawful and reasonable direction, failure to comply is grounds for termination under employment law.

It is a condition of entry to CEDoW premises that CEDoW Staff and Non-staff workers provide proof of at least two doses of a COVID-19 vaccine (primary doses 1 and 2) or proof of a medical contraindication in order to attend CEDoW premises.

It is expected that all CEDoW Staff and Non-staff workers will take all reasonable measures to comply with the CEDoW COVID-19 Vaccination Policy.

This Policy must be implemented in conjunction with the following policies where relevant:

  • CEDoW Work Health and Safety Policy
application of the policy

This Policy applies to:

This Policy does NOT apply to:

  • Students
  • External Contractors reporting to a principal contractor working on a completely isolated site (e.g. a fenced off construction site, with its own entry and self-contained facilities)
  • Parents and Carers except when they are undertaking work including volunteer work at a CEDoW site
CATHOLIC EDUCATION OFFICE (CEO) RESPONSIBILITIES:

The Catholic Education Office (CEO) will:

  • periodically assess and minimise the ongoing risks of COVID-19 and utilise mitigation strategies to maintain the safety of students, staff, families and visitors to CEDoW schools and offices and ensure the continuity of learning, service delivery and business operations
  • monitor the ongoing implementation of the Policy and if needed, vary, withdraw or replace the directives of the Policy at any time
  • determine the need to conduct a risk assessment considering the specific vulnerabilities of any worker who provides evidence of a medical contraindication, on a case-by-case basis and in the context of their duties within the inherent requirements of their role
  • maintain the privacy and confidentiality of relevant workers by protecting the sensitivity of the details of any medical contraindication

1   RESPONSIBILITIES OF PRINCIPALS/HEADS OF SERVICE

PRINCIPALS/HEADS OF SERVICE MUST:
1.1

sight evidence of vaccination status for all Staff and Non-staff workers for the purposes of confirmation

1.2

verify that the vaccination status of Staff aligns with the information they have recorded in My Vaccination in the COVID-19 My Workplace portal in CEDoW Staff Gateway

1.3

maintain privacy and confidentiality in relation to a Staff and Non-staff worker’s:

  1.3.1      vaccination status, or
  1.3.2      details of a medical contraindication
 1.4  have a system in place to review any temporary medical contraindication after the temporary contraindication no longer applies
1.5

refuse entry to a CEDoW school or office site to any Staff and Non-staff worker who is not vaccinated with at least two doses of a COVID-19 vaccine (primary doses 1 and 2) or does not have a medical contraindication

1.6

instruct any Staff and Non-staff worker who is not vaccinated with at least two doses of a COVID-19 vaccine (primary doses 1 and 2) or does not have a medical contraindication, to leave the CEDoW school or office site immediately

   

2   RESPONSIBILITIES OF staff

STAFF MUST: 
2.1

be vaccinated with at least two doses of a COVID-19 vaccine (primary doses 1 and 2) or have a medical contraindication

2.2

record their vaccination status in My Vaccination in the COVID-19 My Workplace portal in CEDoW Staff Gateway

2.3

provide evidence of vaccination status to their Principal/Head of Service/Delegate

2.4

in the case of a temporary medical contraindication:

  2.4.1

obtain their vaccination(s) and provide evidence as soon as possible after the temporary contraindication no longer applies, or

  2.4.2

provide further evidence of another medical contraindication after the temporary contraindication no longer applies

2.5 not attend a CEDoW school or office if not vaccinated with at least two doses of a COVID-19 vaccine (primary doses 1 and 2) or without a medical contraindication
2.6 be aware that failure to comply with a lawful and reasonable direction, has serious consequences for their ongoing employment, including disciplinary action up to and including termination
2.7  not deliberately mislead or provide false information to CEDoW, which if proven, may lead to disciplinary action up to and including termination
   

3   RESPONSIBILITIES OF NON-STAFF WORKERS

NON-STAFF WORKERS MUST: 
3.1

be vaccinated with at least two doses of a COVID-19 vaccine (primary doses 1 and 2) or have a medical contraindication

3.2

provide evidence of vaccination status to their Principal/Head of Service/Delegate

3.3

in the case of a temporary medical contraindication:

  3.3.1

obtain their vaccination(s) and provide evidence as soon as possible after the temporary contraindication no longer applies, or

  3.3.2

provide further evidence of another medical contraindication after the temporary contraindication no longer applies

3.4

be aware that failure to comply or providing false or misleading information, may result in:

   3.4.1  refused entry to a CEDoW school or office site, and/or
   3.4.2  termination of engagement or services
       

Procedure

 

There are no CEDoW Procedures for this Policy

Implementation

COVID-19 VACCINATION POLICY IMPLEMENTATION PLAN

Policy release

  • The COVID-19 Vaccination Policy was released to schools on 13 May 2022. 
  • The Policy has been released, but is subject to change at any time. 

POLICY IMPLEMENTATION

  • Staff are expected to have full implementation of the COVID-19 Vaccination Policy from 13 May 2022. Anyone that determines they are unable to implement all Expectations at any time must contact the Senior Professional Officer: Education Policy.
  • Compliance to the Policy expectations occurs through CEDoW compliance processes.
  • Additional compliance processes may be utilised if concerns are raised about vaccination status at the school or CEDoW level.

POLICY MONITORING

  • Personnel in CEDoW People and Culture are responsible for providing advice to the Senior Professional Officer: Education Policy of any changes to compliance requirements.
  • A formal evaluation process of the COVID-19 Vaccination Policy will be conducted in February 2023.

POLICY PUBLICATION

  • The COVID-19 Vaccination Policy is published on the CEDoW website on the Policy Directory. The Senior Professional Officer: Education Policy is responsible for ensuring the Policy's version currency and accuracy. 
  • Schools should contact the Senior Professional Officer: Education Policy for any clarifications regarding the Policy.
  • Schools should contact CEDoW People and Culture for support in the implementation of any aspects of the Policy. 

LEGISLATION

Work Health and Safety Act 2011 (Cth)

RELATED LINKS

NA

SUPPORT MATERIALS

NA