A-Z Policy Directory

Learning Resource Management Policy

Policy

DOCUMENT DETAILS

Document Owner Office of the Director
Approval Date 20 October 2017
Release Date 19 March 2018
Compliance Date 01 February 2019
Review Date 01 December 2020
Updated NA

Introduction and Context

INTRODUCTION

Education Policy in Catholic Education Diocese of Wollongong (CEDoW) is developed to support the implementation of consistent and comprehensive practices to guide quality Catholic learning and teaching in Diocesan schools.

Education Policy is developed within the context of documents and frameworks. These include:

CONTEXT

Ensuring the availability of quality learning resources and equipment is critical to the provision of quality learning and teaching and the improvement of student learning outcomes. Effective management and stewardship of these learning resources will mostly occur in a school designated library area. This provides a physical and virtual learning space where inquiry, thinking, imagination, discovery and creativity can be fostered to ensure students’ personal, social and cultural growth. 

This Policy has been developed to ensure that schools and teachers meet their compliance requirements with the Catholic Education Diocese of Wollongong (CEDoW), the New South Wales Education Standards Authority (NESA) and the Australian Education Act 2013.
  

EXPECTATIONS

It is expected that school staff will take all reasonable measures to comply with this Policy.

The Catholic Education Diocese of Wollongong (CEDoW) Learning Resource Management Policy must be implemented in conjunction with the following policies where relevant:

1   RESOURCES FOR LEARNING AND TEACHING

sCHOOLS MUST:
1.1

ensure that resources and equipment are identified and made available to address the outcomes of NESA syllabuses for each KLA (K-6) or each Course (7-12)

1.2

ensure resources and equipment are identified and made available to support learning in both the classroom and the designated library area

1.3

ensure there is a list of resources and equipment for each key learning area (K-6) or each Course (7-12) as part of the school’s educational program which is maintained for each year of the current registration period

1.4

ensure that a range of resources and equipment are available on a shared basis to support and enhance the delivery of differentiated learning and teaching

1.5

ensure there is provision of reference, fiction, non-fiction multimodal texts in print and/or online

1.6

provide a dynamic designated library area to locate and manage resources and equipment to ensure equitable access 

1.7

develop and implement school-based procedures to ensure the designated library area is a safe and supportive environment for staff and students

1.8

ensure that the designated library area is inclusive of a range of current technologies, resources and equipment to support equitable access 

1.9

develop and implement a school-based procedure for the explicit teaching of Information Literacy Skills

       
TEACHERS MUST:
1.10

document in learning and teaching programs the specific resources and equipment (including technologies) used to address syllabus outcomes

1.11

utilise a range of resources and equipment to support the delivery of differentiated learning and teaching experiences

1.12

access the designated library area to support the development of Information Literacy skills and enhance learning and teaching

       

2   STEWARDSHIP AND MANAGEMENT OF RESOURCES AND EQUIPMENT

sCHOOLS MUST:
2.1

develop and implement a school-based procedure for the management of resources and equipment that are located within the school to ensure the stewardship of all resources

2.2 ensure that staff are designated with responsibility for the allocation, maintenance and monitoring of all school resources and equipment, regardless of their storage location
2.3

develop and implement a school-based procedure for the borrowing of resources located in the designated library area to ensure the stewardship of all resources

2.4

identify and appoint staff to manage the designated library area and resources

2.5

ensure that appointed staff are trained in:

  2.5.1

Oliver Library Management System

  2.5.2

Cataloguing

  2.5.3

Circulation

  2.5.4

Management and Procedures

  2.5.5

Information Literacy

  2.5.6

Overdrive

  2.5.7

Stocktaking

2.6

ensure that appointed staff (K-6) participate in the CEDoW professional learning opportunities for learning resource management

2.7

ensure that appointed staff (7-12) participate in the Secondary Leading Learning Network: Teacher Librarians

2.8 

ensure that appointed staff participate in CEDoW specified professional learning as requested in relation to Oliver Library Management System updates 

2.9 

provide induction for casual and volunteer staff in the designated library area to ensure the security of resources and equipment and privacy of borrower records

2.10 

ensure there is appropriate communication to parents/carers regarding the use and management of resources and equipment 

2.11

provide ongoing advice to teachers in relation to their responsibilities under the Copyright Act 1968

2.12

develop and implement a school-based procedure for the acquisition of learning resources and equipment which includes the:

  2.12.1 allocation of a budget
  2.12.2

collaborative identification of resource needs between teachers and appointed library staff, where relevant

  2.12.3

process for approval of resources including Overdrive digital resources

  2.12.4

completion of purchase orders

  2.12.5 processing of donated resources
  2.12.6 identification of resources as the property of the school
  2.12.7

recording in the relevant school asset register or Oliver Library Management System

2.13

adhere to the CEDoW Learning Resource Management Procedure

2.14

adhere to the CEDoW Learning Resource Circulation Procedure 

2.15

adhere to the CEDoW Learning Resource Stocktake Procedure

2.16

adhere to the CEDoW Learning Resource Disposal Procedure

2.17

adhere to the CEDoW Learning Resource Weeding Procedure

2.18

develop and implement a school-based procedure for the monitoring, notification and recovery of overdue resources

       
appointed LIBRARY staff MUST:
2.19

maintain current skills and training in: 

  2.19.1

Oliver Library Management System

  2.19.2

Cataloguing

  2.19.3

Circulation

  2.19.4

Management and Procedures

  2.19.5

Information Literacy

  2.19.6

Overdrive

  2.19.7

Stocktaking

2.20

participate in CEDOW Library Skills Professional Learning Module(s) as required to maintain currency

2.21 contact the CEDoW Library Services Manager for ongoing support in managing the operations of the designated library area
2.22

ensure that staff are entered into Oliver Library Management System

       
STAFF MUST:
2.21

identify resources for inclusion in Sora, by Overdrive, according to the school-based procedure for the acquisition of resources

2.22

adhere to the school-based procedures for the borrowing of resources and equipment located in the designated library area and within the school 

2.23

adhere to the requirements of the Copyright Act 1968

       

Implementation

LEARNING RESOURCE MANAGEMENT POLICY IMPLEMENTATION PLAN

POLICY RELEASE

  • The Learning Resource Management Policy was released to Principals at the Principals’ Business Meetings in Term 1 2018. 
  • The Revised Learning Resource Management Policy was updated 8 February 2021 and will be advised through a Policy Update at the term 1 Principals' Business Meeting. 

POLICY IMPLEMENTATION

  • The Revised Policy changes include some minor changes to terminology and some changes to the CEDoW Learning Resource Management Stocktake Procedure.
  • Appointed Library Staff are aware of the changes to the Procedure wand will be expected to be compliant when they do their next stocktake of learning resources.
  • Schools’ compliance to the Policy expectations will occur through the CEDoW Compliance processes and through ongoing support and monitoring by the CEDoW Library Services Manager
  • Additional Compliance processes may be utilised if there are concerns raised about the quality of learning resource management practices at the School, CEDoW, State or Commonwealth levels.

POLICY MONITORING

  • Personnel in CEDoW Information Communication and Learning Technologies Team (specifically the Library Services Manager) are responsible for providing advice to the Senior Professional Officer: Education Policy of any changes to compliance requirements.  These requirements include those determined by Catholic Education Diocese of Wollongong, New South Wales Education Standards Authority (NESA) or any changes to Australian or State government legislation that impacts on the Expectations of the Policy or Procedures. 
  • It is acknowledged that this Policy will be closely monitored and may be amended when there are changes to the Oliver Library Management System and as schools increase their use of virtual and electronic resources.
  • A next formal review process of the Learning Resource Management Policy and Procedures will be conducted in December 2023.

POLICY PUBLICATION

  • The Learning Resource Management Policy and Procedures will be published on the CEDoW website under Education Policy.  The Senior Professional Officer: Education Policy will be responsible for ensuring the Policy’s version currency and accuracy.
  • Schools should contact the Senior Professional Officer: Education Policy for any clarifications regarding Policy and Procedures.
  • Schools should contact the CEDoW Library Services Manager in the Information, Communication and Learning Technologies Team for support in the implementation of any aspects of the Policy.

Legislation

Australian Education Act 2013  (Cth)
https://www.legislation.gov.au/Details/C2018C00012

Education Act 1990  (NSW)
https://www.legislation.nsw.gov.au/#/view/act/1990/8

Copyright Act 1968  (NSW)
https://www.legislation.gov.au/Details/C2019C00042

Related Links

ACARA Australian Curriculum
https://www.australiancurriculum.edu.au/

NESA Registration Systems and Member Non-government Schools (NSW) Manual
https://educationstandards.nsw.edu.au/wps/portal/nesa/regulation/school-registration/registration-system-and-member-non-government-schools-manual

NESA Australian Professional Standards for Teachers
https://educationstandards.nsw.edu.au/wps/portal/nesa/teacher-accreditation

Australian Professional Standard for Principals
https://www.aitsl.edu.au/tools-resources/resource/australian-professional-standard-for-principals

Smartcopy Website
http://www.smartcopying.edu.au

Australian School Library Association
http://www.asla.org.au

Support material

A range of resources to support the implementation of this Policy is available to schools and teachers via CEDoW Libraries at https://libraries.dow.catholic.edu.au/home 

POLICY SELF-ASSESSMENT

The Learning Resource Management Policy Self-Assessment is provided to support schools in their implementation of all Policy expectations.
Download the Learning Resource Management Policy Self-Assessment here [Download as a Word doc, or complete the self-assessment in Google doc format by selecting 'Open with Google Docs' then going to File > Make a Copy]