Vocational Education and Training / Registered Training Organisation Policy

Policy

Document Details

Document Owner	Office of the Director
Approval Date	21 January 2016
Publication Date	18 February 2016
Compliance Date	26 April 2016
Review Date	1 March 2024
Updated	1 September 2021
Version History 21 March 2018	Change to 1.23 new RTO Delivery Site Audit Procedure Change to 1.28 new RTO Trainer Industry Currency Procedure
9 August 2021	New expectation requiring all learners to participate in the RTO Literacy and Numearcy test (1.31) Expectations of Systemic schools only now follow those for Systemic and and Congregational Schools) (Section 2 & 3 swapped and new Section 4) Additional Section 4 regarding Structured Workplace Learning: Work Experience (previously included in Section 1 expectations) All procedures updated to reflect current practice.

INTRODUCTION and CONTEXT

INTRODUCTION

Education Policy in Catholic Education Diocese of Wollongong (CEDoW) is developed to support the implementation of consistent and comprehensive practices to guide quality Catholic learning and teaching in the systemic schools of the Diocese of Wollongong.

Education Policy is developed within the context of documents and frameworks. These include:

Context

Vocational Education and Training (VET) is an integral part of the curriculum in the Catholic secondary school. VET courses provide students with skills and qualifications to positively influence: their school participation; their Higher School Certificate achievement; their opportunity to acquire an additional qualification and their transition to post-school education, training and work.

This Policy has been developed to support school staff in all member schools (Systemic schools and Congregational schools) in meeting their compliance obligations according to Catholic Education Diocese of Wollongong (CEDoW) as the Registered Training Organisation the National Standards for Registered Training Organisations (RTOs) 2015, the New South Wales Education Standards Authority (NESA) and the Australian Education Act 2013.

EXPECTATIONS

It is expected that school staff will take all reasonable measures to comply with this Policy.

The Catholic Education Diocese of Wollongong (CEDoW) Vocational Education and Training/Registered Training Organisation Policy must be implemented in conjunction with the following policies and documents where relevant:

• CEDoW School Educational Program Policy
• CEDoW Assessment and Reporting Policy

1 REGISTERED TRAINING ORGANISATION (FOR SYSTEMIC AND CONGREGATIONAL SCHOOLS)

DELIVERY SITES MUST:

1.1	hold public liability insurance to cover all training and assessment activities (Standard 7 Clause 7.4)
1.2	comply with the Standards for Registered Training Organisations (RTOs) 2015 at all times (Standard 2 Clause 2.1)
1.3	comply to all aspects of their delivery site's Authority to Deliver
1.4	have sufficient qualified Trainers and Assessors to deliver all units of competency specified in the RTO Training and Assessment Strategy (TAS) at all times (Standard 1 Clause 1.3)
1.5	ensure that training and assessment is delivered only by qualified Trainers who have:
	1.5.1	vocational competencies at least to the level being delivered and assessed (Standard 1 Clause 1.13)
	1.5.2	current industry skills directly relevant to the training and assessment being provided (Standard 1 Clause 1.13)
	1.5.3	current knowledge and skills in vocational training and learning that informs their training and assessment (Standard 1 Clause 1.13)
	1.5.4	a Certificate IV Training and Assessment (Standard 1 Clause 1.14)
1.6	complete the RTO Notification of VET Trainer Change when the current Trainer is not available to deliver and assess for 20 consecutive school days
1.7	provide specific facilities and learning resources are provided according to the specific training package as detailed in the units of competency (Standard 1 Clause 1.3)
1.8	use specific RTO documentation without alterations to content (Standard 4 Clause 4.1)
1.9	have evidence of documentation and communication of site-based procedures to ensure that Trainers are informed of all RTO compliance requirements
1.10	use specific RTO course descriptions without alterations when providing VET information to prospective Learners (Standard 5 Clause 5.1-5.2)
1.11	fully disclosure VET course information prior to VET enrolment according to the *RTO VET Course Information Procedure* (Standard 5 Clause 5.1-5.2)
1.12	provide details of fees prior to VET enrolment including payment terms and conditions for deposits and refunds (Standard 5 Clause 5.3)
1.13	ensure that, prior to enrolment of a Student with Disability (SWD) into a VET course:
	1.13.1	consultation has occurred with personnel including the student, VET Coordinator, Learning Support Coordinator and parent/carer
	1.13.2	the course content is deemed consistent with the goals specified in the Personalised Plan (PP)
	1.13.3	that the student will be able to successfully undertake mandatory workplacement
1.14	provide all Learners with information of their rights according to the *RTO Complaints Procedure* (Standard 6)
1.15	ensure that all Learners are aware of their rights according to the RTO Assessment Appeals Procedure (Standard 6)
1.16	use specific RTO assessment schedules without alterations when providing VET assessment information to Learners (Standard 5 Clause 5.1-5.2)
1.17	issue a Vocational Education and Training report from the electronic competency register (ECR) to each Learner according to the school’s reporting procedures
1.18	record Learners and their units of competency are recorded via NESA Schools Online at the end of each term (Standard 3 Clause 3.1-3.4)
1.19	adhere to the delivery pattern determined by the RTO when transitioning from a superseded training package (Standard 1 Clause 1.26-1.27)
1.20	provide any changes to delivery of VET courses to Learners in writing (Standard 5 Clause 5.4)
1.21	utilise the RTO Structured Workplace Learning (Workplacement) Procedure for Learners undertaking mandatory VET workplacement
1.22	participate in an internal RTO audit according to the RTO Delivery Site Audit Procedure every 3 years (Standard 2 Clause 2.2)

TRAINERS must:

1.23	participate at the request of the RTO in:
	1.23.1	the development of specific RTO Training and Assessment Strategies (Standard 1 Clause 1.1)
	1.23.2	the development of RTO Competency Assessment Tasks and RTO Answer Guides (Standard 1 Clause 1.8)
	1.23.3	pre and post assessment validation (Standard 1 Clause 1.9)
1.24	use the specified RTO Training and Assessment Strategy (TAS) (Standard 1 Clause 1.1)
1.25	use the specific industry training package and the NESA syllabus when programming, training and assessing (Standard 1 Clause 1.4)
1.26	undertake professional development in the context of accreditation (Standard 1 Clause 1.16)
1.27	engage in relevant industry currency according to the *RTO Trainer Industry Currency Procedure* (Standard 1 Clause 1.6)
1.28	request Learners apply for a Unique Student Identifier (USI) according to the *RTO Unique Student Identifier (USI) Procedure* (Standard 3 Clause 3.6)
1.29	offer Recognition of Prior Learning (RPL) to individual Learners where appropriate according to the *RTO Recognition of Prior Learning/Credit Transfer Procedure* (Standard 1 Clause 1.12)
1.30	provide Credit Transfer when Australian Qualifications Framework (AQF) Certification documentation has been issued by another RTO (Standard 3 Clause 3.5)
1.31	ensure all learners participate in the RTO Literacy and Numeracy test no later than Week 4 of the course (Standard 1 Clause 1.7)
1.32	provide educational support services necessary to meet the individual needs of Learners (Standard 1 Clause 1.3, Clause 1.7)
1.33	provide a Student with Disability (SWD) reasonable adjustments to enable access for the Learner to demonstrate their achievement of each unit of competency
1.34	conduct assessment using Principles of Assessment: Fairness, Flexibility, Validity and Reliability (Standard 1 Clause 1.8 and Table 1.8-1)
1.35	conduct assessment using Rules of Evidence: Validity, Sufficiency, Authenticity and Currency (Standard 1 Clause 1.8 and Table 1.8-2)
1.36	provide completed Learner assessment tasks relating to each unit to the RTO according to the *RTO Assessment Procedure*
1.37	record outcomes against the units of competency for each Learner via the competency register in the RTO Learner Management System at the end of each term
1.38	provide Learners are provided with access to the RTO Quality Indicator Survey (Standard 7 Clause 7.5)

2 school-based apprenticeships and traineeship (for systemic schools and congregational schools)

SCHOOLS MUST:

2.1	utilise the *CEDoW School-based Apprenticeship and Traineeship (SBATs) Procedure* for Learners seeking to undertake a School-based Apprenticeship and Traineeship

3 EXTERNALLY-DELIVERED VET (EVET) (FOR SYSTEMIC SCHOOLS ONLY)

Schools MUST:

3.1	contact School Improvement Services at the Catholic Education Office, Diocese of Wollongong when Students with Disability are seeking to undertake an externally-delivered VET (EVET) course and ensure:
	3.1.1	consultation has occurred with personnel including the student, VET Coordinator, Learning Support Coordinator and parent/carer
	3.1.2	the course content is deemed consistent with the goals specified in the Personalised Plan (PP)
	3.1.3	that the student will be able to successfully undertake mandatory workplacement
3.2	utilise the CEDoW Externally-delivered VET Procedure for Learners seeking to undertake an externally-delivered VET (EVET) course

4 Structured workplace learning work experience (for systemic schools only)

SCHOOLS MUST:

4.1	provide the opportunity for relevant students to participate in work experience activities within the context of the school's work experience program and the needs of the student cohort
4.2	utilise the *CEDoW Structured Workplace Learning (Work Experience) Procedure* for Learners undertaking work experience

Procedure

CEDoW Externally-delivered VET (EVET) Procedure

CEDoW School-based Apprenticeships and Traineeships (SBATs) Procedure

RTO Assessment Appeals Procedure

RTO Assessment Procedure

RTO Complaints Procedure

RTO Delivery Site Audit Procedure

RTO Recognition of Prior Learning/Credit Transfer Procedure

CEDoW Structured Workplace Learning (Work Experience) Procedure

RTO Structured Workplace Learning (Workplacement) Procedure

RTO Unique Student Identifier (USI) Procedure

RTO VET Course Information Procedure

RTO VET Trainer Industry Currency Procedure

Implementation