A-Z Policy Directory

Vocational Education and Training / Registered Training Organisation Policy

Policy

Document Details

Document Owner Office of the Director
Approval Date 21 January 2016
Publication Date 18 February 2016
Compliance Date 26 April 2016
Review Date 1 December 2020
Updated 21 March 2018

Version History

Reviewed 21 March 2018

 

  • Change to 1.23 new RTO Delivery Site Audit Procedure
  • Change to 1.28 new RTO Trainer Industry Currency Procedure

INTRODUCTION and CONTEXT

INTRODUCTION

Education Policy in Catholic Education Diocese of Wollongong (CEDoW) is developed to support the implementation of consistent and comprehensive practices to guide quality Catholic learning and teaching in the systemic schools of the Diocese of Wollongong.

Education Policy is developed within the context of documents and frameworks. These include:

Context

Vocational Education and Training (VET) is an integral part of the curriculum in the Catholic secondary school.  VET courses provide students with skills and qualifications to positively influence: their school participation; their Higher School Certificate achievement; their opportunity to acquire an additional qualification and their transition to post-school education, training and work.

This Policy has been developed to ensure that all member schools (Systemic and Congregational) meet their compliance requirements with the National Standards for Registered Training Organisations (RTOs) 2015, the New South Wales Education Standards Authority (NESA) and the Australian Education Act 2013.

1.0   REGISTERED TRAINING ORGANISATION (FOR SYSTEMIC AND CONGREGATIONAL SCHOOLS)

DELIVERY SITES MUST:
1.1

ensure that they hold public liability insurance to cover all training and assessment activities (Standard 7 Clause 7.4)

1.2

comply with the Standards for Registered Training Organisations (RTOs) 2015 at all times (Standard 2 Clause 2.1)

1.3

comply to all aspects of their delivery site's Authority to Deliver

1.4

ensure that there are sufficient qualified Trainers and Assessors to deliver all units of competency specified in the RTO Training and Assessment Strategy (TAS) at all times (Standard 1 Clause 1.3)

1.5

ensure that training and assessment is delivered only by qualified Trainers who have:

 

1.5.1

vocational competencies at least to the level being delivered and assessed (Standard 1 Clause 1.13)

 

1.5.2

current industry skills directly relevant to the training and assessment being provided (Standard 1 Clause 1.13
 

1.5.3

current knowledge and skills in vocational training and learning that informs their training and assessment (Standard 1 Clause 1.13)

 

1.5.4

Certificate IV Training and Assessment (Standard 1 Clause1.14)

1.6

complete the RTO Notification of VET Trainer Change when the current Trainer is not available to deliver and assess for 20 consecutive school days

1.7

ensure that specific facilities and learning resources are provided according to the specific training package as detailed in the units of competency (Standard 1 Clause 1.3)

1.8

use specific RTO documentation without alterations to content (Standard 4 Clause 4.1)

1.9

ensure that there is evidence of documentation and communication of site-based procedures to ensure that Trainers are informed of all RTO compliance requirements

1.10

use specific RTO course descriptions without alterations when providing VET information to prospective Learners (Standard 5 Clause 5.1-5.2)

1.11

ensure full disclosure of VET course information prior to VET enrolment according to the RTO VET Course Information Procedure (Standard 5 Clause 5.1-5.2)

1.12

provide details of fees prior to VET enrolment including payment terms and conditions for deposits and refunds (Standard 5 Clause 5.3) 

1.13

ensure that, prior to enrolment of a Student with Disability (SWD) into a VET course:

 

1.13.1

consultation has occurred with personnel including the student, VET Coordinator, Learning Support Coordinator and parent/carer

 

1.13.2

the course content is deemed consistent with the goals specified in the Personalised Plan (PP)

  1.13.3

that the student will be able to successfully undertake mandatory workplacement

1.14 ensure that all Learners are aware of their rights according to the RTO Complaints Procedure (Standard 6)
1.15 ensure that all Learners are aware of their rights according to the RTO Assessment Appeals Procedure (Standard 6)
1.16

use specific RTO assessment schedules without alterations when providing VET assessment information to Learners (Standard 5 Clause 5.1-5.2)

1.17

issue a Vocational Education and Training report from the electronic competency register (ECR) to each Learner according to the school’s reporting procedures

1.18

ensure that Learners and their units of competency are recorded via NESA Schools Online at the end of each term (Standard 3 Clause 3.1-3.4)

1.19

adhere to the delivery pattern determined by the RTO when transitioning from a superseded training package (Standard 1 Clause 1.26-1.27)

1.20

ensure that any changes to delivery of VET courses is provided to Learners in writing (Standard 5 Clause 5.4)

1.21 utilise the RTO Structured Workplace Learning (Workplacement) Procedure for Learners undertaking mandatory VET workplacement
1.22

utilise the RTO Structured Workplace Learning (Work Experience) Procedure for Learners undertaking work experience

1.23

participate in an internal RTO audit according to the RTO Delivery Site Audit Procedure every 3 years (Standard 2 Clause 2.2)

TRAINERS must:
1.24 participate at the request of the RTO in:
  1.24.1 the development of specific RTO Training and Assessment Strategies (Standard 1 Clause 1.1)
  1.24.2 the development of RTO Assessment Tasks and RTO Answer Guides (Standard 1 Clause 1.8) 
  1.24.3 pre and post assessment validation (Standard 1 Clause 1.9) 
1.25 use the specified RTO Training and Assessment Strategy (Standard 1 Clause 1.1) 
1.26 use the specific industry training package and the NESA syllabus when programming, training and assessing (Standard 1 Clause 1.4)
1.27 undertake professional development in the context of accreditation (Standard 1 Clause 1.16) 
1.28

engage in relevant industry currency according to the RTO Trainer Industry Currency Procedure (Standard 1 Clause 1.6)

1.29 ensure that Learners apply for a Unique Student Identifier (USI) according to the RTO Unique Student Identifier Procedure (Standard 3 Clause 3.6)
1.30 offer Recognition of Prior Learning (RPL) to individual Learners where appropriate according to the RTO Recognition of Prior Learning (RPL) Procedure (Standard 1 Clause 1.12)
1.31 provide Credit Transfer when Australian Qualifications Framework (AQF) Certification documentation has been issued by another RTO (Standard 3 Clause 3.5)
1.32 provide educational support services necessary to meet the individual needs of Learners (Standard 1 Clause 1.3, Clause 1.7)
1.33 ensure that a Student with Disability (SWD) is provided with reasonable adjustments to enable access for the Learner to demonstrate their achievement of each unit of competency
1.34 conduct assessment using Principles of Assessment: Fairness, Flexibility, Validity and Reliability (Standard 1 Clause 1.8 and Table 1.8-1)
1.35 conduct assessment using Rules of Evidence: Validity, Sufficiency, Authenticity and Currency (Standard 1 Clause 1.8 and Table 1.8-2)
1.36 ensure completed Learner assessment items relating to each unit are provided to the RTO according to the RTO Assessment Procedure
1.37 record outcomes against the units of competency for each Learner via the electronic competency register (ECR) at the end of each term
1.38 ensure that Learners are provided with access to the RTO Quality Indicator Survey (Standard 7 Clause 7.5)

2.0   EXTERNALLY-DELIVERED VET (FOR SYSTEMIC SCHOOLS ONLY)

Schools MUST:
2.1

utilise the CEDoW Externally-delivered VET Procedure for Learners seeking to undertake an externally-delivered VET course

2.2

contact School Improvement Services at Catholic Education Diocese of Wollongong when Students with Disability are seeking to undertake an externally-delivered VET course

3.0   SCHOOL-BASED APPRENTICESHIPS AND TRAINEESHIPS (FOR SYSTEMIC SCHOOLS ONLY)

SCHOOLS MUST:
3.1

utilise the CEDoW School-based Apprenticeship and Traineeship (SBAT) Procedure for Learners seeking to undertake a School-based Apprenticeship and Traineeship

Implementation

Vocational Education and Training / Registered Training Organisation Policy implementation plan

POLICY RELEASE

  • The Vocational Education and Training/Registered Training Organisation Policy was originally released to Systemic and Congregational Principals and VET Coordinators at the RTO Principals /Coordinators Meeting 18 February 2016

  • The REVISED Vocational Education and Training/Registered Training Organisation Policy was released to Principals at the Principals’ Business Meeting 21 March 2018

POLICY IMPLEMENTATION

  • The revised Policy includes two new Procedures relating to delivery Site Audits and Industry Currency for Trainers. These Procedures do not represent new requirements for delivery sites and/or trainers but rather they articulate in Policy requirements of the RTO that what were current operational aspects.

  • Delivery Sites and Trainers are required to be compliant to the revised Policy and all of the Procedures by commencement of Term 2 2018.

POLICY MONITORING

  • Personnel in the School Improvement Services: Secondary are responsible for providing advice to the Senior Professional Officer: Education Policy of any changes to compliance requirements.  These requirements include those determined by ASQA, NESA or any changes to Australian or State government legislation that impacts on the Expectations of the Vocational Education and Training/Registered Training Organisation Policy or Procedures.

  • A formal evaluation process of the Vocational Education and Training/Registered Training Organisation Policy and Procedures will be conducted in December 2020.

POLICY PUBLICATION

  • The Vocational Education and Training/Registered Training Organisation Policy and Procedures is published on the CEDoW website under Education Policy.  The Policy is in an interactive mode and all previous paper versions of the Policy should be destroyed. The SPO: Education Policy has responsibility for ensuring the Policy’s version currency and accuracy and Version history.

  • Delivery Sites should contact the Senior Professional Officer: Education Policy for any clarifications regarding Vocational Education and Training/Registered Training Organisation Policy and Procedures

  • Links to the Vocational Education and Training/Registered Training Organisation Policy and Procedures are also on the CEDoW website via the Quicklinks: VOCATIONAL EDUCATION & TRAINING (VET)

  • This link also provides a range of VET/RTO forms and support materials that have been developed to support the effective implementation of the Vocational Education and Training/Registered Training Organisation Policy and Procedures

  • Delivery Sites should contact the RTO Manager and/or RTO Officer in the School Improvement Services: Secondary for support in the implementation of any aspects of the Vocational Education and Training/Registered Training Organisation Policy and/or Procedures.

LEGISLATION

National Vocational Education and Training Regulator Act 2011  (Cth)
https://www.legislation.gov.au/Details/C2017C00245

Standards for Registered Training Organisations (RTOs) 2015  (Cth)
https://www.legislation.gov.au/Details/F2017C00663

Australian Education Act 2013  (Cth)
https://www.legislation.gov.au/Details/C2018C00012

Education Act 1990  (NSW)
https://www.legislation.nsw.gov.au/#/view/act/1990/8

Disability Discrimination Act 1992  (Cth)
https://www.legislation.gov.au/Details/C2018C00125

Student Identifiers Act 2014  (Cth)
https://www.legislation.gov.au/Details/C2017C00038

RELATED LINKS

NSW Education Standards Authority (NESA) Registration Systems and Member Non-government Schools (NSW) Manual
http://educationstandards.nsw.edu.au/wps/portal/nesa/regulation/school-registration/rego

Australian Qualifications Framework (AQF) Certification
https://www.aqf.edu.au/

Disability Standards for Education (DSE) 2005
https://www.education.gov.au/disability-standards-education-2005

Unique Student Identifier website
https://www.usi.gov.au/

SUPPORT MATERIAL

POLICY SELF-ASSESSMENT

The Vocational Education and Training/Registered Training Organisation Policy Self Assessment is provided to support schools in their implementation of all Policy expectations.
Vocational Education and Training/Registered Training Organisation Policy Self Assessment

POLICY RESOURCES

A range of resources to support the implementation of this Policy is available to schools and teachers via the following webpage.
Vocational Education & Training